Terms Of Business

MUSIC BUSINESS MANAGEMENT LTD - TERMS OF BUSINESS FOR ‘THE HIRER’ (usually the client, customer or venue) as of May 2016

Before entering into any contract whether verbal or written, ‘the hirer’ must agree to abide by the following terms & conditions listed below. Upon acceptance and/or fulfilment of any contracted booking with Music Business Management Ltd. (hereinafter referred to as ‘The Company’) will assume the hirer’s and the supplier’s full and unconditional acceptance of these terms & conditions.

1. ‘THE COMPANY’ shall be the sole supplier of entertainment to the hirer unless otherwise agreed.

2. ‘THE COMPANY’ will provide a written contract for each booking. Each contract is issued as a written confirmation of a verbal agreement and should be signed and returned promptly to ‘THE COMPANY’. Whilst the hirer's principal is required to sign and return the contract, which is a written confirmation of a verbal agreement already made, failure to do so is not sufficient to cancel the agreement. For information regarding cancellations, see item #6 below.

3. It is the responsibility of the hirer to provide ‘THE COMPANY’ with their requirements re: arrival time, duration of performance/s and time/s of performances. This information will be included on each contract and must be adhered to by the both the hirer and the supplier.

4. The hirer must pay the fee stated on each contract in the method described by the contract's payment terms.

5. The hirer accepts that any deposits or booking fees which are required to be paid in advance are non-refundable unless otherwise stated.

6. ‘THE COMPANY’ will do their utmost to prevent any cancellations or changes in the contracted schedule, ‘THE COMPANY’ therefore expect that hirers will also do their utmost to prevent any cancellation of suppliers. All contracts negotiated between the supplier and the hirer are legally binding and cannot be cancelled without full agreement in writing from all parties to the contract. Unless other cancellation terms are printed on the FRONT page of the contract, our cancellation terms are as follows: Equity contracts do not allow for any cancellation and payment of the full fee is required. For any cancellation 0-31 days of the booked event 100% of the fee is required. For any cancellation 32-60 days of the booked event 50% of the fee is required. For any cancellation 61-90 days of the booked event 25% of the fee is required.

7. Cancellation fees will be invoiced directly to the hirer by ‘THE COMPANY’. ‘THE COMPANY' payment terms are seven days from receipt of invoice.

8. Verbal notification of an impending cancellation to ‘THE COMPANY’ can only be made by telephone to a live person. Cancellations cannot be made on any answering machine, by SMS, by email or via Social Media.

9. In the event of an emergency, ‘THE COMPANY’ personnel can be contacted on one of the emergency telephone numbers left on our answering machine, but for obvious reasons, no cancellations can be accepted on the answering service.

10. It is accepted that ‘THE COMPANY’ acts as a negotiator of contracts between the supplier and the hirer and is not party to those contacts, and therefore cannot in any way be held responsible for non-fulfilment of bookings, although every reasonable safeguard in the interest of the hirer is assured.

11. Fees are plus VAT where shown on each contract.

12. Any re-bookings of suppliers at the same venue, or any related venue, by the same hirer or any company owned or directly associated hirer must be negotiated through ‘THE COMPANY’.

13. Individual members (or line-ups) of groups and troupes (suppliers) are at the discretion of ‘THE COMPANY’ and cannot be guaranteed.

14. The Hirer and The Company jointly agree they will not engage in any public pronouncements that may be detrimental to the reputation of the Company, Hirer, Artist, Agent, Supplier, fellow performers or venue/s and their staff. Such ‘public pronouncements’ including but not limited to Twitter, Facebook, websites and all other multimedia platforms and social networking sites.
MUSIC BUSINESS MANAGEMENT LTD - TERMS OF BUSINESS FOR ‘THE SUPPLIER’ (usually the artiste) @ as of May 2016 (working on behalf of the supplier as an Employment Agency)

Before entering into any contract whether verbal or written, ‘the supplier’ must agree to abide by the following terms & conditions listed below. Upon acceptance and/or fulfilment of any contracted booking with Music Business Management Ltd. (hereinafter referred to as ‘The Company’) will assume the hirer’s and the supplier’s full and unconditional acceptance of these terms & conditions. .

1. 'The Company' will provide work to the supplier within the entertainment, leisure and associated activities.

2. "The Company' will endeavour to procure work to the supplier for all mediums that are appropriate for the supplier to work in.

3. 'The Company' will negotiate on behalf of the supplier contracts with hirers within the industry, for which the supplier authorizes ‘THE COMPANY’, to enter into those contracts with the hirers on behalf of the supplier.

4. The artiste authorizes 'The Company' to receive monies on behalf of the artiste.

5. ‘The Company’ will charge a fee for the negotiation of such contracts, this fee will relate to the artiste finding work with the hirers in any aspect of the variety, light entertainment, music, television, radio, video, recording, personal appearance, stage, theatre, writer, director, dancer, photographic, modelling, professional sports person, stuntman, after-dinner speaker, public speaking fields or any other occupation listed in regulation 26 schedule 3 of the Conduct of Employment Agencies and Employment Business regulations.

6. The contracts negotiated on behalf of the supplier do not have any provision for any refunds or rebates included within them except for the cancellation terms set out at item #19 below.

7. All monies received on behalf of the supplier will be paid into a client account immediately upon receipt of or no later than the end of the second business day following the day on which the monies are received. You will receive from ‘THE COMPANY’ a statement showing the amount or method of calculation of the fee, the date of the engagement and the balance of the fee due to the supplier.

8. Where the fee is paid to ‘THE COMPANY’ on behalf of the supplier the fee shall be paid to the supplier within 10 (ten) days of the clearance of those monies.

9. Where commissions are owed to ‘THE COMPANY’ from the supplier, all commissions due up to and including that date will be deducted from monies held within the client account prior to payment of the supplier. Should no monies be held in the client account, ‘THE COMPANY’ reserve the right to deduct such commissions, in whole or in part, from the supplier’s credit or debit card held on file.

10. Should ‘THE COMPANY’ pay the supplier prior to the receipt of fees from the hirer, it is understood and accepted by the supplier that this payment is in the form of a loan and is conditional on receipt of the fees from the hirer. It is understood and accepted by the supplier that should the hirer at any time, for any reason whatsoever, fail to make the payment within the agreed contractual period then ‘THE COMPANY’ may ask for full payment immediately from the supplier, either personally or from any monies held on behalf of the supplier within the client account at that time.

11. ‘THE COMPANY’ will take such steps as are reasonably practicable to ensure that the supplier and hirer are aware of any requirements imposed by law or by professional bodies that must be satisfied by the supplier or the hirer to enable the supplier to work for the hirer in the position which the hirer seeks to fill.

12. It is a requirement of the supplier that they are in possession of Portable Appliance Test (PAT) Certification for all equipment provided by them to be used during their performance.

13. It is a requirement of the supplier that they have full and comprehensive Public Liability Insurance (PLI) that covers all engagements accepted from ‘THE COMPANY’.

14. The supplier unequivocally authorizes ‘THE COMPANY’ to act as an agent with the authority to enter into contracts on their behalf and in all cases that ‘THE COMPANY’ may charge a fee as agreed in relation to the supply to which the contract relates.

15. Where ‘THE COMPANY’ agency has entered into contracts of a supplier with a hirer or on behalf of a hirer with a supplier, the agency shall ensure that the contracts are notified to each party on whose behalf the agency entered into the contract no later than the end of the fifth business day following the day on which the agency entered into the contract.

16. Where more than one agency is involved, the supplier authorizes ‘THE COMPANY’ to negotiate contracts on their behalf and receive monies due on the supplier’s behalf from the other agency. ‘THE COMPANY’ will make enquiries to their satisfaction that the other agent is suitable to act as an agency and that any monies received by the other agency should be passed to ‘THE COMPANY’ within 10 (ten) days of receipt.

17. In the event by agreement that ‘THE COMPANY’ holds monies on behalf of the supplier for a period in excess of 30 (thirty) days (beginning with the day upon which it was received) it shall no later than the 32nd (thirty-second) day give a statement to the supplier setting out the amount held on his behalf at close of business on the 30th (thirtieth) day and shall continue to give statements at intervals of not more than 30 (thirty) days thereafter until all sums held by the agency on behalf of the supplier have been paid to supplier.

18. All invoices issued by the agency in respect of work done by supplier must state where payment is to be made and whether by cheque or banker’s draft and to who the said cheque or banker’s draft is to be made out or as the case may be, drawn in favour of the agency’s client account.

19. All contracts negotiated between the supplier and the hirer are legally binding and cannot be cancelled without full agreement in writing from all parties to the contract. Cancellation fees are consummate with the cancellation fees detailed in the terms of business for venues and clients (the hirer) (item #6) and are as follows: For any cancellation 0-31 days of the booked event 100% of the fee is required. For any cancellation 32-60 days of the booked event 50% of the fee is required. For any cancellation 61-90 days of the booked event 25% of the fee is required.

20. Verbal notification of an impending cancellation to ‘THE COMPANY’ can only be made by telephone to a live person. Cancellations cannot be made on any answering machine, by SMS, by email or via Social Media.

21. You will pay the commission on any fee paid or payable to you for any renewals and/or extensions of any engagements made on your behalf and on any re-engagement made with the hirer at any venue originally introduced, negotiated or secured by us where such re-engagement is agreed within a twelve-month period of the original engagement.

22. If your account falls more than 60 (sixty) days overdue, then we will be entitled at our discretion to add interest on a daily basis equivalent to an annual rate of 5% over the Bank of England base rate.

23. It is not our responsibility to recover overdue unpaid monies from any hirer. Any costs incurred over and above the normal costs of collecting monies from a hirer, including stopped or re-presented cheques, will be chargeable to you. Any other costs involved in recovering monies from a hirer, shall only be incurred and charged to you with your prior agreement.

24. In the event that any engagement is cancelled after being negotiated and confirmed gives you grounds for claiming from the said hirer, then subject to the legal requirements that you use your best endeavours to mitigate the potential loss, you should note that we only act as your agent in securing engagements for you, and are not party to the agreement for any engagement. In the event that you should take action to secure compensation it is up to you to proceed directly against the hirer. We will assist only in so far that we will provide you with copies of notes and documentation that we hold relevant to the cancelled engagement. Commission will be payable to us on any compensation that you secure in such actions.

25. Should any supplier require the use of strobe lighting, the following points must be strictly adhered to: a legible sign must be placed on the front door of the premises and to each side of the supplier stating: “DURING THIS PERFORMANCE THIS ACT USES STROBE LIGHTING.” This sign must be clearly printed in lettering at least three inches high. In addition to this, strobes may only be used for a maximum duration of ten seconds in any two-minute period. The hirer must agree to the use of any strobe lighting.

26. Unless otherwise described in the booking contract, all suppliers are booked on a fully self-contained basis and are responsible for providing their own musical equipment (where applicable), backing-tracks, and sound system.

27. The supplier accepts that they are a self-employed person, responsible for their own income tax, national insurance liabilities and similar contributions in respect of their fees, and hereby agrees to indemnify the hirer from the payment of all such liabilities and contributions.

28. The hirer has the right to determine the volume of supplier’s performance. Any decisions taken by the acting manager or their representative is final. Failure to comply will be treated as a breach of contract, whereupon the supplier’s performance will be terminated, and a fee will be payable subject to the time worked. The supplier must have a verified, signed statement from the hirer to the time worked prior to leaving the venue.

29. No naked lights shall be carried, nor matches used, nor will any venue’s lighting or electrical apparatus be altered without the hirer’s permission. The supplier may not bring into the venue any combustible or explosive material or devices.

30. The supplier shall be responsible for their conduct, efficiency, punctuality and behaviour (including their employees or other parties that they introduce to the venue).

31. No fee shall be payable to the supplier for any day where the performance is cancelled for reason of royal demise, national mourning, fire, epidemic, or health reasons, war, strikes, lock-outs or by reason of licensing or public authority.

32. The hirer shall not be responsible for any loss or damage to any personal property of the supplier and they are advised to affect his or her own insurance against any such eventualities.

33. Should any supplier cancel the engagement or fail to perform through illness or external influences, then the supplier must provide documentation to the hirer to substantiate the reason. Failure to provide the said documentation would leave the supplier open to the possibility of the hirer seeking financial compensation.

34. The Supplier and The Company jointly agree they will not engage in any public pronouncements that may be detrimental to the reputation of the Company, Supplier, Artist, Agent, Hirer, fellow performers or venue/s and their staff. Such ‘public pronouncements’ including but not limited to Twitter, Facebook, websites and all other multimedia platforms and social networking sites.

This agreement shall be governed by and construed in accordance with the laws of England and the parties hereto agree to submit to the jurisdiction of the English Courts.
Music Business Management Ltd TERMS OF BUSINESS FOR ENTERTAINMENT AGENTS Terms of Business for Agency to Agency transactions as required by the Conduct of Employment Agencies and Employment Businesses Regulations 2003 which are referred to hereinafter as The Regulations.

Music Business Management Ltd act primarily as an Employment Agency and this document is to confirm that we work in compliance with The Regulations and, as members of the Agents’ Association (Great Britain), in accordance with the Association’s Code of Conduct.

Where you book artistes from us, we will expect you to be working in compliance with The Regulations and to advise us, at the time of making the booking, whether you intend to act as an Employment Agency or an Employment Business in any particular transaction.

If you are acting as an Agency we will expect to split commission with you and confirm that we have or will have established the identity and suitability of the artistes you are booking for the engagement under consideration and have / will have the artistes’ authorisation to appoint sub agents for engagements and, where appropriate, to authorise that sub agent to collect fees/monies due to that artiste.

We will expect you to have established the identity and suitability of the Hirer for whom you are booking our artiste, to have made reasonable enquiries as to any Health & Safety risks or other legal requirements of the venue/booking under consideration and to keep us fully advised of same. We will advise you of any special requirements of the Artiste and, if applicable, of any risks involved in the presentation of the Artiste’s act.

If the artistes’ fees are to be paid via your Agency, then we will expect you to collect those fees as speedily as possible and to pay them to us, via your own Client Account, within ten days of your receipt of the cleared funds.

Where we are trading regularly together, we would expect these fees to be paid to us without deduction of commission (which should be dealt with separately).

Cheques in settlement of Artiste’s money (where we have acted as an Employment Agency in supplying you with Artistes) should be made payable to “MBM Clients Account”. For BACS purposes: Bank Sort Code: 20-72-67 Account No: 43760189.

Cheques in settlement of fees due to this agency (where we have acted as an Employment Business in supplying you with Artistes), should be made payable to "Music Business Management Ltd". For BACS purposes: Bank Sort Code: 20-72-67 Account No: 53023486.

In the event that you act as an Employment Business regarding any engagement, we will expect you to tell us so at the time of making the engagement and to document the fact when issuing paperwork for the engagement(s). Under those circumstances, if fees are to be paid via your office, we will expect payment to be made to us for our artistes’ fees within 21 days of the date of the engagement; unless an alternative arrangement is agreed at the time of making the booking and is subsequently documented, irrespective of your receipt of funds from the Hirer.

Where we are booking artistes from you, we will normally expect to be acting as an Employment Agency and will expect to split to commission with you and we make similar commitments to those we have asked of you above. Should you be acting as an Employment Business in providing any Artiste to us, then you must tell us that at the time of making the booking and that status must be documented.

In the event that we need to act as an Employment Business when booking artistes from you, we will tell you so at the time of making the engagement, document the fact when issuing paperwork, and will pay you the artistes’ fees within 21 days of the date of engagement unless an alternative arrangement is agreed at the time of making the booking and is subsequently properly documented.

Where we are both acting as Employment Agencies and splitting commission on an engagement, we will expect to pay split commissions due to you by not later than 28th day of the month following the month of engagement and will expect you to pay us within the same time limits should commission be due to us.

If we have two way trade with you, we are content to agree to “contra” the commissions due between us to reach a net figure payable for settlement within the time limit stipulated above.

Unless we agree to do so for a single one-off engagement we are arranging with you, we do not expect you to deduct any split commissions due to you on our artistes from the fees that you send us for those artistes and equally we will expect to pay you the full amount of your artistes’ fees, and will invoice you separately for the commission due to us.

Where the engagement is a simple one-off trade between us, and subject to the amount of commission payable to you having been agreed at the time of making the booking, we would accept your deduction of your commission from our artiste’s fee, provided your invoice for your deduction accompanies your payment to us and we would expect to do the same should we have booked your artiste on a split commission basis. Such an arrangement MUST be agreed at the time of making the booking.

Please be advised that, where you are booking an Artiste from us, your involvement in the booking will be made known to the Artiste and it is agreed that, should you breach the ‘payment within 10 days of receipt of cleared funds’ rule, or otherwise breach The Regulations, the Artiste has the right to take proceedings directly against you and / or to make a complaint to the relevant authorities.

Our Artistes are advised to carry Public Liability Insurance (PLI) and, where applicable, to have their equipment PAT certified. You should stipulate where PLI is a necessity for any engagement. We would similarly expect your Artistes to carry PLI cover & PAT certification and will stipulate where PLI is a necessity for an engagement. Where you book artistes from us, we will expect you to be working in compliance with The Regulations and to advise us, at the time of making the booking, whether you intend to act as an Employment Agency or an Employment Business in any particular transaction.

If you are acting as an Agency we will expect to split commission with you and confirm that we have or will have established the identity and suitability of the artistes you are booking for the engagement under consideration and have / will have the artistes’ authorisation to appoint sub agents for engagements and, where appropriate, to authorise that sub agent to collect fees/monies due to that artiste.

We will expect you to have established the identity and suitability of the Hirer for whom you are booking our artiste, to have made reasonable enquiries as to any Health & Safety risks or other legal requirements of the venue/booking under consideration and to keep us fully advised of same. We will advise you of any special requirements of the Artiste and, if applicable, of any risks involved in the presentation of the Artiste’s act.

If the artistes’ fees are to be paid via your Agency, then we will expect you to collect those fees as speedily as possible and to pay them to us, via your own Client Account, within ten days of your receipt of the cleared funds.

Where we are trading regularly together, we would expect these fees to be paid to us without deduction of commission (which should be dealt with separately).

Cheques in settlement of Artiste’s money (where we have acted as an Employment Agency in supplying you with Artistes) should be made payable to “MBM Clients Account”. For BACS purposes: Bank Sort Code: 20-72-67 Account No: 43760189.

Cheques in settlement of fees due to this agency (where we have acted as an Employment Business in supplying you with Artistes), should be made payable to "Music Business Management Ltd". For BACS purposes: Bank Sort Code: 20-72-67 Account No: 53023486.

In the event that you act as an Employment Business regarding any engagement, we will expect you to tell us so at the time of making the engagement and to document the fact when issuing paperwork for the engagement(s). Under those circumstances, if fees are to be paid via your office, we will expect payment to be made to us for our artistes’ fees within 21 days of the date of the engagement; unless an alternative arrangement is agreed at the time of making the booking and is subsequently documented, irrespective of your receipt of funds from the Hirer.

Where we are booking artistes from you, we will normally expect to be acting as an Employment Agency and will expect to split to commission with you and we make similar commitments to those we have asked of you above. Should you be acting as an Employment Business in providing any Artiste to us, then you must tell us that at the time of making the booking and that status must be documented.

In the event that we need to act as an Employment Business when booking artistes from you, we will tell you so at the time of making the engagement, document the fact when issuing paperwork, and will pay you the artistes’ fees within 21 days of the date of engagement unless an alternative arrangement is agreed at the time of making the booking and is subsequently properly documented.

Where we are both acting as Employment Agencies and splitting commission on an engagement, we will expect to pay split commissions due to you by not later than 28th day of the month following the month of engagement and will expect you to pay us within the same time limits should commission be due to us.

If we have two way trade with you, we are content to agree to “contra” the commissions due between us to reach a net figure payable for settlement within the time limit stipulated above.

Unless we agree to do so for a single one-off engagement we are arranging with you, we do not expect you to deduct any split commissions due to you on our artistes from the fees that you send us for those artistes and equally we will expect to pay you the full amount of your artistes’ fees, and will invoice you separately for the commission due to us.

Where the engagement is a simple one-off trade between us, and subject to the amount of commission payable to you having been agreed at the time of making the booking, we would accept your deduction of your commission from our artiste’s fee, provided your invoice for your deduction accompanies your payment to us and we would expect to do the same should we have booked your artiste on a split commission basis. Such an arrangement MUST be agreed at the time of making the booking.

Please be advised that, where you are booking an Artiste from us, your involvement in the booking will be made known to the Artiste and it is agreed that, should you breach the ‘payment within 10 days of receipt of cleared funds’ rule, or otherwise breach The Regulations, the Artiste has the right to take proceedings directly against you and / or to make a complaint to the relevant authorities.

Our Artistes are advised to carry Public Liability Insurance (PLI) and, where applicable, to have their equipment PAT certified. You should stipulate where PLI is a necessity for any engagement. We would similarly expect your Artistes to carry PLI cover & PAT certification and will stipulate where PLI is a necessity for an engagement.

Before we can do business we need to hold the following information on file about your agency

Agency Name:
Proprietor/Director:
Address:
Telephone:

If we do not currently hold any information on your agency, or if you have changed status, address or telephone number please contact us.

If we have not received your Terms of Business, then the above terms are those that will apply to any business we do together unless or until different terms are agreed between us.

If you feel unable to comply, or are unhappy, with any of the terms detailed above, please contact Music Business Management Ltd by return so that we can clarify our trading basis.

Anne Barrett
Managing Director